Job Opportunities
Administrative Assistant
Position Summary
The Administrative Assistant provides essential administrative, communication, and operational support to the Senior Pastor, program directors, and church leadership. This role plays a key part in keeping the church community organized, informed, and connected by managing worship logistics, generating print and electronic media, and coordinating major church events. The ideal candidate will be a collaborative, highly organized self-starter capable of managing multiple priorities with minimal supervision while maintaining strict confidentiality.
Position Overview
- Supervisor: Senior Pastor
- Supervises: None
- Position Type: Salaried, Exempt; approximately 24 hours per week
- Schedule: 9:30 am to 3:30 pm, Monday through Thursday
Areas of responsibility:
- Provide administrative support to pastor, program directors & church leadership.
- Attend & support Worship planning meetings weekly.
- Maintain annual worship calendar.
- Attend & support weekly staff meetings.
- Create printed news.
- Develop/update content of SPC website with Media Specialist.
- Support staff events/projects and ministries.
- Create a worship folder for each Sunday projection.
- Convert Sunday Announcement slides to jpgs.
- Coordinate & support baptisms, memorials and weddings.
- Prepare electronic media materials for memorials, weddings, baptisms and other special events.
- Support the November meeting for the nominating committee.
- Recruit, schedule and send liturgy materials for special services.
- Help facilitate Great Banquet weekends 2 times per year.
- Schedule staff for Announcements on Sundays.
- On an as needed basis, provide administrative support for critical position vacancies that may arise.
- Other duties as assigned
Requirements:
- Excellent communication skills, both verbal and written.
- Ability to edit materials effectively.
- Ability to interact collaboratively with staff and members of the congregation, and to provide direction as needed.
- Excellent computer skills, including MS Office, and graphic programs such as Canva. Knowledge of ProPresenter is helpful.
- Ability to stay organized, prioritize work, identify needs and solutions, and to carry out tasks/projects with minimal supervision.
- Confidentiality with information.